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Administrative Assistant – City of Calgary

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.
As the Administrative Assistant, you will provide support to the Business Unit. This position reports to the Business Strategist. Primary duties include:

  • Coordinate events including logistics, registration, catering, and completing training records, metrics and evaluation summaries.
  • Type and edit correspondence and reports.
  • Schedule meetings, prepare agendas and take minutes of a meeting.
  • Create and maintain administrative files for divisional filing systems.
  • Maintain and develop spreadsheets, PowerPoint presentations, and Word documents.
  • Work with PeopleSoft Financial Supply Chain Management (FSCM) to request requisitions for purchase orders for service and products.
  • Support the division in invoice billing.


  • A high school diploma or equivalency (e.g. GED) plus completion of Business Administration courses and 3 years of related experience.
  • Intermediate level of proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
  • Previous experience with SharePoint and Replicon will be considered an asset.
  • Strong attention to detail, communication, customer service, and organizational skills.
  • Ability to work independently and in a team environment.

Pre-employment Requirements

  • Applicants will be tested for appropriate skills.
  • Successful applicants must provide proof of qualifications.

Union: CUPE Local 38

Business Unit: Corporate Analytics & Innovation

Position Type: Temporary (up to 6 months)

Location: 800 Macleod Trail S.E.

Compensation: Pay Grade 6 $29.35 – 39.24 per hour

Days of Work: This position works a 5 day
work week with one day off in a 3-week cycle.

Hours of work: Standard 35 hour work week

Audience: External

Apply By: March 29, 2018

Job ID #: 301671


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